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Our Constitution

1 NAME

The name of the organization shall be The Association of American Correspondents in London.

2 OBJECTIVES

The objectives of the association shall be to serve the professional interests of its member organizations, to promote social cooperation among them, and to maintain the ethical standards of their profession.

3 MEMBERSHIP

Membership shall be restricted by newspaper, news-agency, news-magazine, television, radio, photographic agency, and periodical or other news organization serving a general news readership or audience, having headquarters in the United States or Canada and permanent, full-time editorial bureau and staff or representatives in London and Canada.

Each organization shall have one vote, except in the case of the Associated Press and United Press International, which shall have two votes each at all full meetings of the association.

At meetings of the executive committee, all officers and members present shall have one vote each. At all full meetings of the association and of the executive committee, votes shall be cast by heads of organizations or by members of their staff designated by them by prior notice to the President. Proxy votes shall be admissable at all meetings of the association if prior notice is given in writing to the resident.

Every person employed full-time on the news staff of a U.S. news organization — that is, reporters, editors and editorial supervisors and contributors — resident in the United Kingdom, and sponsored in writing by a bureau chief or head of a member organization, shall be listed on the website. No persons also engaged in non-journalistic commercial enterprises, or who regularly contributes to non-American news media, shall be eligible for listing. The executive committee may elect honorary members, for whom affiliation fees will be waived, subject to later ratification by the full membership.

The executive committee is responsible for the integrity of the organization and shall have the power to take disciplinary action in case of violations of professional ethics which in the view of the executive committee jeopardize the professional standing of other members of the association. To become effective, suspension or expulsion from the association must be endorsed by two thirds majority vote by the committee.

The executive committee may, by a two third majority vote, reject application for membership without comment.

Members failing to pay their dues shall be suspended after three months’ delinquency, and dropped after six months.

4 OFFICERS

The officers of the association shall be President, Vice President, Secretary and Treasurer. There shall also be an executive committee of seven members, representative of the professional editorial segments of the organizations forming the association membership. The officers and the immediate past President of the association shall be ex-officio members of the executive committee making a total of twelve.

5 ELECTIONS

The officers and executive committee shall be elected by ballot at the annual meeting of the association, which shall be called by the President giving at least thirty days’ notice in writing to each organization.

Nominations should be received by the President no later than 14 days in advance of the annual general meeting. The President will then circulate the nominations so that they are received by the members at least 10 days in advance of the annual meeting. To be nominated, a person should have a proposer and a seconder.

The election will take place at the annual meeting, where further nominations may be put forward.

Any nominee receiving a majority of votes cast shall be elected. In the event no such majority is achieved a second ballot shall be held immediately, and only those two candidates who received the highest number of votes on the first ballot shall be eligible for election.

Election of the Vice-President, Secretary and Treasurer shall then follow according to the same rules and procedures.

When all four officers have been elected, nominations for the executive committee will be accepted. The seven nominees receiving the highest number of votes on the first ballot shall be elected as members of the executive committee. In the event of a tie a run off shall be held for the places affected. The new officers and the new committee shall take office on the 1st January.

6 DUTIES OF OFFICERS

The President, or his delegate, shall preside at all meetings of the association and together with the other officers and the executive committee shall be responsible for the fulfilment of the objects of the association. In the permanent absence of the President, the Vice-President shall become President and shall fulfil the unexpired period of office, and a new Vice-
President, shall be chosen by the committee from among its members. In the absence of both the President and Vice-President, the committee shall designate one of its members to perform the duties. An emergency meeting of the committee to choose an Acting President in these circumstances may be called by another member of the committee.

The Secretary shall keep an accurate minute of the business transacted at meetings of the sssociation and of the executive committee.

The executive committee shall be responsible for deciding the allocation of special facilities for association members in all cases where facilities available to the association are fewer than the number of organizations desiring them.

The Treasurer shall be responsible to the association for its financial affairs and shall circulate a financial report to all members by mail in advance of the annual general meeting of the association. This report shall be audited by an independent auditor to be appointed by the executive committee. In the absence or permanent removal of the Treasurer, the committee may delegate the Treasurer’s duties or elect a successor.

The executive committee shall examine the credentials of applicants for membership of the association and shall rule on the acceptance or rejection of all such applications.

7 MEETINGS

Meetings of the association shall be held at such times as the officers and executive committee may decide. The annual meeting shall be held between 15th November and 15th December on a day to be designated by the executive committee. On receipt of a demand from a majority of the association members, the officers, and executive committee shall call a full special meeting of the association. Postal voting may be used except at full meeting of the association and the annual general meeting.

8 AMENDMENTS

The constitution may be amended by a majority vote at the annual meeting of the Association, or any full meeting called for that purpose. At least fourteen days’ written notice shall be given to all members.

9 SUBSCRIPTIONS

The annual subscription shall be £200-£300 depending on the size of the organization.

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